Here is the Agenda for the 2022 Annual General Meeting to be held over Zoom on August 13, 2022.
Here are the minutes of the 2021 SFFANZ AGM, held on August 7, 2021.
Here is the Treasurer’s report and here is the five-year plan created by Barry Norris, current SFFANZ treasurer, which will be discussed at the meeting.
In 2022, SFFANZ will be hosting an online event to allow fans to meet and chat whilst staying safe from COVID. We will be hosting an online afternoon of chatting and business on Saturday, August 13 from 1pm.
The programme for the event is as follows:
| Meet and greet – say hello | From 1.00pm |
| SFFANZ AGM | 2:00pm |
| Break | 3:00pm |
| Let’s get this show back on the road Let’s explore getting conventions running again in New Zealand. If you’d like to speak on this topic, please let us know so that we can call on you during the session. Questions and comments from the floor will also be welcomed during the session. | 3:30pm – 5:30pm |
| Social TIme Grab a drink, grab a virtual corner, sit down and have a chat. From the light to the serious. The breakout rooms are available for multiple discussions. | 5.30pm – 7.00pm |
| SJV Awards | 7:00pm – approx 7:30pm |
Please register your attendance for this meeting at this Zoom link
After registering, you will receive a confirmation email containing information about joining the meeting.
We are requiring registration for security purposes, as Zoom bombing has become a recreational hobby. Zoom registration and access is free. You will not be charged nor will any billing information be requested.
All fans are welcome to attend any of the events on the day. Anyone is welcome to attend the AGM, however, in order to vote you must be a member of SFFANZ.
We will have a number of rooms where people can hang out and chat as well as our main discussion space.
The AGM information can all be found on the SFFANZ website www.sffanz.nz. There you’ll find the 2021 minutes and the 2022 AGM agenda.
The breakouts will be available during the AGM and other sessions for those people who just wish to mingle and chat. There will be an opportunity to stay on after the SJVs to allow attendees to chat with, and congratulate, our winners and finalists.
Let’s get this show back on the road.
We want to talk about the resources are available for convention runners. From advice to financial support and grants. And we’re interested to hear whether anyone is keen on running an event in 2023 or 2024. We know the last few years have been difficult for getting together, but we want to know if there’s an appetite for events in the next few years and how we might want them to look.
SJV Ceremony
Join us in celebrating New Zealand’s science fiction and fantasy awards for 2022. Stay afterwards to congratulate the winners! We’ll get in touch with the finalists via separate email about details for the evening.
ZOOM
In order to take part virtually you’re going to need a device that can run zoom. Unfortunately, we are unable to provide tech support. You need to ensure your device has a microphone and a camera if you wish to be seen or heard. Please note that iPad and mobile device users will not be able to move between breakout rooms without the assistance of the zoom host – they will be available during the events.
Due to a lack of registrations for a physical event, the SFFANZ board has made the decision to go virtual for the one-day event on August 13th.
Details of what will be in place will be released as soon as possible.
We’re disappointed that we can’t get together to discuss things in person, but hopefully by going virtual we can get more attendance.
At this stage we’ll be using Zoom. We’ll be hosting the AGM, the SJVs and a session on planning next year’s natcon at a minimum. Id you’d like to be part of a virtual panel, please contact lynelle@sffanz.nz asap and we’ll see what we can arrange.
Please contact the above address if you have any questions.
Lynelle Howell
PresidentSFFANZ
SFFANZ is pleased to announce that we’ve got a new date for the one-day event – August 13th. You can find all the details, and register to attend on this form. Please register by July 30th so that we can determine whether the event can go ahead. IF we get insufficient in-person attendance, we may pivot to a virtual event.
We look forward to seeing you soon!
The SFFANZ board has decided to extend voting in this year’s Sir Julius Vogel Awards until June 30 as insufficient votes have been received to date. If there are still insufficient received at that time, no awards will be presented this year. The board feels such action is necessary to protect the value and prestige of the awards.
The one-day event will also be moved to allow for the extra voting time. The registrations for this event had also been lacklustre, so it’s hoped the new date will attract more people to attend. We expect, at this stage, that this will be in mid-July, pending confirmation with the venue.
The voting paper and voter packet will be available again shortly on the sffanz website www.sffanz.nz. The one-day form will also be shortly updated to reflect the new date once we’ve spoken with the hotel.
For those who have already cast their vote, please note we will continue to hold those safe until the extended voting period closes.
We apologise to those who may already have made travel plans for June 25, however, we feel this action is necessary.
Lynelle Howell
President
SFFANZ
SFFANZ is pleased to announce it will hold a one-day event on Saturday, June 25, 2022 at West Plaza Hotel.
While planning is still preliminary, it’s expected the day will start with meet and greet, followed by panels. The SFFANZ AGM will be held at 2pm, followed by a planning session for the next New Zealand national convention.
The Sir Julius Vogel Awards for 2022 will be presented in the evening.
Registration for the day is free and open to all fans, but only members of SFFANZ may vote at the AGM. Click join SFFANZ for details on joining the organisation. Any donations to SFFANZ on the day will be gratefully received.
You can register your attendance using this form
As this is a free event, you can attend as little or as much as you wish. The intent of the day is to have a relaxed chance to get back into the swing of larger fan gatherings and to move forward with future planning for fandom in general. If you have suggestions for panel items, please indicate that on the form above.
Due to the orange COVID setting, the hotel has recommended masks be worn in communal areas of the hotel. As responsible hosts, we encourage and support mask wearing, though it is not mandatory. We understand that our hearing-impaired members may find this challenging, and are investigating ways we can assist them to enjoy the day.
Accommodation is available at West Plaza Hotel and details about costs will be provided as soon as they’re available.
Preliminary Programme (still subject to change)
9am Registration Opens.
10am Panel 1 – Send us your ideas.
11am Panel 2 – We really need them!
12noon Panel 3- Please!
IF you would like to be part of any of the discussions, please contact lynelle@sffanz.nz.
1pm lunch break
2pm SFFANZ AGM. Please note that to vote in the AGM you must be a member of SFFANZ.
4pm Let’s plan a NATCON. No idea is too big and outrageous, or too small. Let’s let our imaginations run wild and see what craziness we can come up with!
6pm – Dinner break. Wellington’s Matariki fireworks display will either be held at 7.15pm on Friday June 23, or Saturday June 24 (depending on the weather) on Wellington’s waterfront. The fireworks will last 10 minutes, we understand. For this reaosn, we’ll be having a longer dinner break to allow people to attend the fireworks and get back in time for the ceremony.
8pm Sir Julius Vogel Awards presentation and social. A light supper and the bar will be available from 7.30pm.
Voting for the 2022 Sir Julius Vogel Awards is now open. Voting closes at 8pm on May 31. Voting is by electronic or postal ballot.
All the details can be seen on Voting for Sir Julius Vogel Awards 2022
There you’ll also find details of accessing the Voter Packet.
Please note that voting is only open to members of SFFANZ. We’ve also updated the SFFANZ Joining Form to align with current banking practices. And you can fill it out right there! If you’re already a member and wish to renew, please use the account listed on the joining form. If you are unsure of your membership status, please contact: treasurer@sffanz.nz.
Good luck to our finalists.
Nominations for the 2022 Sir Julius Vogel awards are now being accepted. The nomination period will close at 11:59pm on 31st March 2022. The SJV awards recognise excellence in science fiction, fantasy, or horror works created by New Zealanders and New Zealand residents, and first published or released in the 2021 calendar year. Anyone can make a nomination and it is free!
To make a nomination please see the form below. See the website for the categories and get busy reading NZ authors and watching NZ movies.
You can click through to the Rules and Criteria for the Awards.
And here is a link for Guidelines for nominations.
The awards ceremony will be held later in the year, full details to be announced.
SFFANZ will hold its AGM at 2pm on 7 August 2021 at the West Plaza Hotel as part of the SFFANZ one-day event.
Here is the agenda for the meeting
Please note that items will be added to the agenda as they are received, so please ensure you check the agenda prior to the meeting. Copies of the agenda will be available at the meeting.
Here are the minutes of the 2020 meeting.
IF you have any questions about the meeting, or its process, please contact secretary@sffanz.nz
SFFANZ is pleased to announce it will hold a one-day event on August 7, 2021 at West Plaza Hotel.
While planning is still preliminary, it’s expected the day will start with meet and greet, followed by panels. The SFFANZ AGM will be held at 2pm, followed by a discussion on the future of conventions and fandom in New Zealand.
The Sir Julius Vogel Awards for 2021 will be presented in the evening.
Registration for the day is free and open to all fans, but only members of SFFANZ may vote at the AGM. Click join SFFANZ for details on joining the organisation.
We have closed off the registration form, but if you wish to attend, you are welcome to turn up on the day.
As this is a free event, you can attend as little or as much as you wish. The intent of the day is to have a relaxed chance to get back into the swing of larger fan gatherings and to move forward with future planning for fandom in general. If you have suggestions for panel items, please indicate that on the form above.
Accommodation is available at West Plaza Hotel at a cost of $140 including GST (room only) for Twin (single bed plus a queen bed) and Queen rooms (1 queen bed only). To make a booking: Phone – 0800 731 444 or Email – reservations@westplaza.co.nz and quote the booking #495813 or group name SFFANZ.
Preliminary Programme (still subject to change)
9am Registration Opens.
10am Panel 1 – Judging a book by page 119. Lee Murray, Simon Litten, June Young and Daniel presenting.
11am Panel 2 – Lockdown comfort reading and viewing. A discussion led by Lee Murray.
12noon Panel 3- TBA
IF you would like to be part of any of the discussions, please contact lynelle@sffanz.nz.
1pm lunch break
2pm SFFANZ AGM. Please note that to vote in the AGM you must be a member of SFFANZ.
4pm Discussion on the future of New Zealand conventions – how do we make the easier to run? How do we revitalise them.
5pm – Dinner break
7pm Awards presentation and social